Accounting Automation Engineer

ABOUT US Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/ ABOUT THE ROLE We are hiring an Accounting Automation Engineer to replace manual accounting work across a multi-entity, multi-country enterprise, using Claude Code and agentic AI. You will use Claude Code and agentic AI, plus Python or JavaScript/TypeScript, to automate accounts payable, accounts receivable, reconciliations, month-end close and the wider day-to-day accounting operation. You need strong IFRS or US GAAP knowledge to get the numbers right, because an automation that posts wrong entries is worse than no automation. KEY RESPONSIBILITIES The goal is to automate the repeatable core of enterprise accounting, with human review kept only where judgment is needed. Accounts payable - Invoice capture and data extraction from PDFs and email, using AI where useful - Vendor matching, coding suggestions, and 2-way/3-way PO matching - Duplicate invoice detection and approval routing - Payment run preparation and vendor statement reconciliation Accounts receivable - Invoice generation and delivery - Cash application and bank receipt matching - Aging reports, dunning and collections reminders - Credit note handling and bad debt/ECL provision support Reconciliations - Bank and card reconciliations across all accounts and currencies - Balance sheet account reconciliations (prepayments, accruals, deferred revenue, fixed assets) - Intercompany and subledger-to-GL reconciliations - Exception reports that flag only the items a human needs to review Month-end close - Close checklist tracking and scheduled reminders - Recurring, accrual, prepayment and amortization journals - Depreciation runs and FX revaluation - Trial balance checks, flux/variance analysis, and draft commentary - Management reporting packs General accounting operations - Expense report and employee reimbursement checks - Chart of accounts and master data hygiene - Audit support: evidence collection, PBC lists, sample extraction - Data pipelines between ERP, banks, payment platforms and spreadsheets QUALIFICATIONS Two things matter most, and we weigh them above everything else: 1. Strong knowledge of IFRS or US GAAP 2. Real experience with AI coding tools, ideally Claude Code, backed by solid engineering basics We accept two paths: an accountant who learned to code, or an engineer who learned accounting. Both are judged on the same practical test. - Hands-on experience building automations with Python or JavaScript/TypeScript (either is fine) - Daily, hands-on use of AI coding tools, ideally Claude Code, with solid engineering basics, shipping working scripts and agents - Ability to run local scripts and schedule jobs (cron, task schedulers or CI pipelines) - Strong knowledge of IFRS or US GAAP, shown by ACCA, ACA, CPA or equivalent, or by several years of hands-on accounting experience - Experience with core processes: AP, AR, bank reconciliation, month-end close - Comfort working with APIs and MCP servers, CSV/Excel data and basic SQL - Care for accuracy, controls and audit trails NICE TO HAVE - Experience in multi-entity or multi-currency environments, including intercompany and consolidation - Experience reconciling payment processor statements across multiple jurisdictions and currencies - Experience with shared cost services that invoice group companies, including complex expense splits and automated invoice generation - Experience with an ERP and its API (which ERP does not matter) - Experience building AI agents and agentic workflows, including tool use and MCP servers - Knowledge of VAT/GST and e-invoicing rules in several jurisdictions - Experience with Git, testing and basic cloud deployment - Prior experience in a finance transformation or accounting operations team - Additional languages, where our entities operate in non-English markets LOCATION Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours. BENEFITS Discover the perks of being part of our vibrant team! We offer: - Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance. - Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days. - Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge. - Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them. - Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth! INTERVIEW PROCESS After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps: - Recruiter Screening (40 minutes) - Technical Interview (90 minutes) - Final Interview (60 minutes) LIFE AT RUBY LABS At Ruby Labs, we move fast, aim high, and expect the same from our team. We’re not here to play small—we’re here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day. This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you’re hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen. Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success. #LI-Remote