Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: Administrative Assistant Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with a high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. The Opportunity Abbott Rapid Diagnostics is part of Abbott’s Diagnostics family of businesses, bringing together exceptional teams of experts and industry leading technologies to support diagnostic testing which provides important information for treatment and management of diseases and other conditions. The position of Administrative Assistant is within our Infectious Disease Business Unit located at our Maine Campus. This role will communicate effectively with the site management team to enable efficient coordination of site activities and events. This position also provides administrative support as assigned. What You’ll Work On  This role will be responsible for support of department management, including expense reports, calendars, meeting set-ups, document preparation and department meetings/activities. Prepare and assemble communications with the management teams and external agencies to include notices, agendas, and other materials.  Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports.  Heavy calendar management requiring interaction with both internal and external executives and assistants.  Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.  Coordinate domestic and international travel plans, including expense reporting and reimbursement.  Perform general administrative tasks (filing, phones, mail, scanning and data entry).  Complete other projects as assigned. Core Competencies Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion.  Excellent interpersonal, written and oral communication skills.  Highly organized office administration skills, with strong attention to detail.  Ability to proactively manage projects and willingness to pitch in as needed.  Ability to work independently with attention to Abbott’s goals and interests.  Advanced proficiency in formatting, proofreading, and editing correspondence and other documents.  Ability to learn new software applications with ease. Creative problem-solving and decision-making skills. Flexible and adapts to change.  Ability to prioritize and manage workload and meet deadlines in a changing and fast paced environment. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce. Required Qualifications  Associate’s degree in business or other related technical field or the equivalent combination of education and experience.  3+ years of previous executive administrative support experience for senior leadership. Advanced knowledge of Microsoft Office skills (Word, Excel, PowerPoint, Outlook).  Preferred Qualifications  Bachelor’s degree in business or another related technical field. Apply Now Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews. The base pay for this position is $26.50 – $53.00/hour In specific locations, the pay range may vary from the range posted.       JOB FAMILY: Administrative Support DIVISION: ID Infectious Disease LOCATION: United States > Scarborough : 10 Southgate Rd ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday), Wear ear plugs, Work in a clean room environment, Work in noisy environment Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.       EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf       EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf