Workplace Coordinator

Welcome to Planet. We believe in using space to help life on Earth. Planet designs, builds, and operates the largest constellation of imaging satellites in history. This constellation delivers an unprecedented dataset of empirical information via a revolutionary cloud-based platform to authoritative figures in commercial, environmental, and humanitarian sectors. We are both a space company and data company all rolled into one. Customers and users across the globe use Planet's data to develop new technologies, drive revenue, power research, and solve our world’s toughest obstacles. As we control every component of hardware design, manufacturing, data processing, and software engineering, our office is a truly inspiring mix of experts from a variety of domains. We have a people-centric approach toward culture and community and we strive to iterate in a way that puts our team members first and prepares our company for growth. Join Planet and be a part of our mission to change the way people see the world. Planet is a global company with employees working remotely world wide and joining us from offices in San Francisco, Washington DC, Germany, Austria, Slovenia, and The Netherlands. About the Role: We are seeking a proactive and versatile Workplace Coordinator to join our team. This is a dynamic, hands-on role that is critical to our daily operations. You will be one of the first faces of the company, sharing front desk responsibilities to ensure a welcoming, secure, and professional environment for all employees and visitors. In addition to front desk duties, you will be the right-hand support for the Facilities and Workplace Manager, assisting with hands-on maintenance, office reconfigurations, and general upkeep of our space. The ideal candidate is an organized, customer-service-oriented "jack-of-all-trades" who enjoys solving problems, isn't afraid to roll up their sleeves, and thrives on a day where no two tasks are the same. This is a full-time, in-office position based in our San Francisco office 5 days per week. Impact You’ll Own: Greet employees, clients, candidates, and vendors with a professional and welcoming demeanor. Share responsibility for managing the front desk: manage incoming/outgoing mail and deliveries, and handle general inquiries. Manage our access control system, including issuing and deactivating badges for employees and visitors. Serve as a primary point of contact for employee requests, submitted via email, ticketing system, or in person. Ensure the reception area, conference rooms, and common kitchen/break areas are clean, stocked, and presentable at all times. Oversee all food and beverage ordering, including daily restocks, vendor coordination, and maintaining appropriate inventory levels across kitchens and break areas. Monitor and manage stock control, ensuring supplies are tracked, organized, and replenished efficiently to reduce waste and maintain budget alignment. Support the Director of Employee Experience with planning and executing internal social and wellness initiatives, including event logistics, setup, vendor communication, and onsite coordination. Partner with cross-functional workplace teams to ensure events and wellness programs are aligned with company culture, budget, and operational needs. Assist the Facilities Manager with daily, hands-on tasks to maintain the office. Perform basic, non-technical repairs and "handyperson" tasks (e.g., hanging whiteboards/pictures, assembling furniture, fixing a wobbly chair, changing lightbulbs, minor drywall patching and paint touch-ups). Conduct regular walkthroughs of the office to proactively identify maintenance, safety, or cleanliness issues. Assist with office moves and reconfigurations, including moving furniture, setting up new workstations, and managing cabling. Collaborate with Workplace and Facilities leadership on logistics planning for phased moves, expansions, or new space activation, as needed Manage inventory and restocking for all office and kitchen supplies, ordering new items as needed. Escort and assist external vendors (e.g., plumbers, electricians, janitorial) to ensure work is completed correctly. Support health and safety programs, such as checking first-aid kits and fire extinguishers. What You Bring: 2+ years of experience in a customer-facing role (e.g., reception, office admin, hospitality, or high-end retail). “Handyperson" skills. You must be comfortable and proficient with basic hand tools (drill, hammer, screwdriver, level) and have a knack for fixing things. Excellent communication, interpersonal, and customer service skills. A proactive, "no task is too small" attitude and a strong sense of ownership. Solid organizational and time-management skills, with the ability to prioritize and multitask in a fast-paced environment. Proficiency with standard office software (Microsoft Office, Google Workspace). An essential part of this job requires you to be physically active, including walking, standing, bending, and lifting/moving items up to [e.g., 40] pounds. What Makes You Stand Out: Look for Work: Ability to proactively identify needs and take action without explicit direction. Experimental Mindset: Willingness to experiment and learn from both successful and suboptimal experiences to continuously improve the workplace. Culture Architect: Ability to design and deliver employee engagement programs that strengthen collaboration and belonging across hybrid teams. Application Deadline: April 30, 2025 by 11:59 PM PT Benefits While Working at Planet: These offerings are dependent on employment type and geographical location, based upon applicable law or company policy. Comprehensive Medical, Dental, and Vision plans Health Savings Account (HSA) with a company contribution Generous Paid Time Off in addition to holidays and company-wide days off 16 Weeks of Paid Parental Leave Wellness Program and Employee Assistance Program (EAP) Home Office Reimbursement Monthly Phone and Internet Reimbursement Tuition Reimbursement and access to LinkedIn Learning Equity Commuter Benefits (if local to an office) Volunteering Paid Time Off Compensation: The US base salary range for this full-time position at the commencement of employment is listed below. Additionally, this role might be eligible for discretionary short-term and long-term incentives (bonus and equity). The final salary range is determined by job related experience, skills and location. The range displays our typical hiring range for new hire salaries in US locations only. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. San Francisco Salary Range $24.09—$30.10 USD Why we care so much about Belonging. We’re dedicated to helping the whole Planet, and to do that we must strive to represent all of it within each of our offices and on all of our teams. That’s why Planet is guided by an ultimate north star of Belonging—dreaming big as we approach our ongoing work. If this job intrigues you, but you’re thinking you might not have all the qualifications, please... do apply! At Planet, we are looking for well-rounded people from around the world who can contribute to more ways than just what is listed in this job description. We don’t just fill positions, we aspire to fulfill people’s careers, most excited about folks who are motivated by our underlying humanitarian efforts. We are a few orbits around the sun before we get to where we want to be, so we hope you’re excited to come along for the ride. EEO statement: Planet is committed to building a community where everyone belongs and we invite people from all backgrounds to apply. Planet is an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. Know Your Rights. Accommodations: Planet is an inclusive community and we know that everyone has their own needs. If you have a disability or special need that requires accommodation during the hiring process, please reach out to accommodations@planet.com or contact your recruiter with your request. Your message will be confidential and we will be happy to assist you. Privacy Policy: By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Planet Data Privacy Notice for California Staff Members and Applicants, and hereby consent to the collection, processing, use, and storage of my personal information as described therein. Privacy Policy (European Applicants): By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Candidate Privacy Notice GDPR Planet Labs Europe, and hereby consent to the collection, processing, use, and storage of my personal information as described therein. AI in Our Interviewing Process: Planet is committed to providing an exceptional interview experience for all candidates. We are currently exploring AI interviewing technologies to better focus on candidates and less on trying to capture notes. As such, with the candidate's consent, select interviews may be recorded and include a Planet AI Notetaker for transcription and summarization purposes. Should an interview involve use of AI interview technologies, the candidate will receive notification and have the ability to opt out both in advance and/or real-time. Opting out will not affect one's candidacy. Candidate AI Policy: Planet embraces Artificial Intelligence (AI) tools, and we encourage its responsible use. We understand that candidates may use various resources, including AI tools, to prepare for interviews and assessments. However, during any live interview stage or when actively completing assessments for this position, the use of AI tools—e.g. Large Language Models (LLMs), deep fake technology, etc.—is strictly prohibited unless explicitly prompted by an interviewer or assessment instructions. If you are unsure about acceptable use, please contact your recruiter for clarification. If an AI tool or similar technology is desired as an accommodation, please contact accommodations@planet.com with your request for assistance. Your message will be confidential, and we will be happy to assist you. Violation of this policy may result in disqualification of your application.