Job Description
When you join Trend, you become part of a unique and diverse global family and you get to work towards a world safe for exchanging digital information.
About TrendAI™
TrendAI™, a global cybersecurity leader, helps make the world safe for exchanging digital information. Fueled by decades of security expertise, global threat research, and continuous innovation, TrendAI™ cybersecurity platform protects hundreds of thousands of organizations and millions of individuals across clouds, networks, devices, and endpoints. As a leader in cloud and enterprise cybersecurity, the platform delivers a powerful range of advanced threat defense techniques optimized for environments like AWS, Microsoft, and Google, and central visibility for better, faster detection and response. With 7,000 employees across 65 countries, TrendAI™ enables organizations to simplify and secure their connected world.
About the role
As the face of the Company, this position must be professionally presented and have excellent communication and administration skills in providing efficient service to all internal and external customers. This position also requires to manage all aspect of administration duties for all branches including but not limiting to travel and office event management.
Primary Responsibilities:
Front desk
Manage general phone enquiries
Meet & greet customers / clients at the reception
Office Management and Maintenance
Maintain cleanliness and tidiness of office area
Manage outgoing and incoming mail sorting & distribution
Booking, receiving and distribute couriers
Organise company printing including business cards, letterheads, note pads & envelopes etc.
Maintain adequate kitchen & consumable stationery supply, prepare monthly periodic office order for all branches
Operation of general office equipment such as photocopier, coffee machine, water system
Manage repair and maintenance of general office and office equipment with vendor or handyman
Travel Management
Organise and manage all domestic travel arrangement for all employees to ensure compliance with appropriate travel policy
Work with Accounts Department to reconcile all flight invoice, accommodation invoice, car rental and any travel credits on hold
Office Event Management
Planning and co-ordinate office social events, eg. Morning tea, monthly birthday cake, quarter end office lunch catering, charity fun event, team building, special national events etc.
Preparation of catering for internal meetings etc
Organisation of external meetings as required which will include travel booking, venue selection, logistic etc
Administration
Petty Cash Management
Maintain and update phone list upon personnel changes, security card register, phone extension
Liaise with cleaners, builders, electrical contractors, building / property manager with regards to office / building maintenance
Administration induction for new employees
Accept ad hoc duties and facilitate change as directed
Skills and experience
Minimum of 3 year of similar administration experience
Well presented, professional telephone manner, and bubbly personality
High level of Microsoft Office skills
Be resourceful, highly motivated, self-managed, energetic and have excellent communication skills
Dynamic personality with willingness to accept responsibility (can do attitude) and good time management
Proven ability to use own initiative and make operational decisions within area of responsibility
Ability to manage multiple tasks, work as part of a team, accountable and reliable
Benefits of being a Trender!
We take employee wellbeing seriously. At TrendAI™, you will have access to Medical Insurance, Mental Health Support through access to EAP, Gym reimbursements, Paid Parental Leave etc.
We embrace diversity, equity and inclusion. We believe that our people are our greatest asset and we understand the importance of bringing diverse perspectives, approaches and experiences to our team. We are committed to building and supporting an inclusive workforce that truly reflects our global business and encourages people from all backgrounds to apply.
We’re proud to be recognised as a Great Place to Work®, a testament to our commitment to fostering a positive, inclusive, and empowering workplace culture.
We embrace change, empower people, and encourage innovation. Join Trend Micro and Thrive with us.