Executive Assistant & Office Manager

The Role As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination. You’ll be someone leaders rely on to stay organized and focused, and someone employees turn to for a smooth, welcoming, well-run office experience. This role is based in Chicago and requires regular in-office presence. Location: Chicago What You’ll Do: Executive Assistant Responsibilities Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders. Schedule, plan, and coordinate travel, offsites, and leadership meetings. Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps. Act as a key point of contact on behalf of supported leaders. Draft, proofread, and edit correspondence, presentations, and internal communications. Proactively manage priorities, deadlines, and competing requests. Handle sensitive and confidential information with discretion and professionalism. Support occasional personal or ad hoc tasks to enable executive productivity. Office Manager Responsibilities Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience. Manage office vendors, supplies, facilities needs, and conference room logistics. Partner with People Ops on onboarding/offboarding logistics and in-office coordination. Help plan and execute onsite meetings, leadership visits, team events, and office moments. Serve as a go-to resource for employees with office-related questions or needs. Identify and implement improvements to office processes, organization, and employee experience. Act as a connective tissue across teams, ensuring nothing falls through the cracks.   What You Bring: 5+ years of experience in a hybrid Executive Assistant, Office Manager, or similar role. Experience supporting senior leaders (VP or C-level preferred). Strong organizational, time-management, and prioritization skills. Excellent written and verbal communication. An ability to build and drive positive culture and team collaboration in an office setting. High degree of discretion, judgment, and professionalism.  Comfort juggling executive support and operational responsibilities in a fast-paced environment. Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.). A service-oriented, proactive mindset with a strong sense of ownership. Someone who enjoys being the “go-to” person and takes pride in running a tight operation.  In Illinois, the estimated annual salary range for this role is $70k– $95k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.  Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.   Mandatory and Required Skills for All ThoughtSpot Roles Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to: Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality. Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality. Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions. Write effective prompts to get the most accurate and creative results from AI tools. Spotters are expected to exemplify these key traits and AI Mindset: Curiosity in exploring new AI tools Adaptability to quickly learn and implement new, emerging AI technologies Critical thinking to know when to identify when AI should be used versus when human judgement is necessary This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot. AI Mindset for All Spotters At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work. All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI. Hybrid Work at ThoughtSpot This office-assigned role is available as a hybrid position, reporting to the office in US - Chicago. Spotters assigned to an office are encouraged to experience the energy of their local office with an in-office expectation of 2-3 days per week. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams. ThoughtSpot for All At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply. What Makes ThoughtSpot a Great Place to Work? ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you. About ThoughtSpot The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture. At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.