Executive Assistant

Location London - One Canada Square, Level 25 Business - Real Estate Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate. Brookfield Culture Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description ROLE OVERVIEW   The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division.  This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast-moving professional services business.     Key Responsibilities   Diary management, across global time zones   Scheduling / Coordinating meetings (external and internal):    Preparing internal rooms and coordinating with required stakeholders   Printing and preparing relevant materials   Coordinating global travel and accommodation requirements for the regional team   Produce visa documentation when required  Supporting visitors from international offices   Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.    Responsible for onboarding of new joiners into the team   Supporting large scale client events including:    Meeting scheduling    Preparation of materials    Onsite support   Management of team expenses reports each month in line with company policy   Providing support to other EA’s and administration colleagues as required   Sort post and deal with routine enquiries and confidential correspondence   Assisting with the organisation of team social events    Other duties as required      Key Skills   Excellent organization and communication ability   Proactive and able to work independently as well as part of a team    Decisive, resourceful and quick to prioritize   High attention to detail   Flexible and adaptable   Resilient, with strong team focus   Proficient user of Microsoft Outlook, Word and PowerPoint    Experience using Concur expense management system   #LI-BO1 Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.