Executive Assistant to the CEO

WHO WE ARE At Proxima Fusion, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants. What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets. To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world. WHY JOIN PROXIMA FUSION - You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world - You'll get to join and learn from an exceptional selection of accomplished and driven individuals - Do your life’s best work and enjoy the journey - Get to show that big things are possible in Europe when you assemble the best talent YOUR IMPACT The CEO of Proxima Fusion doesn't have a typical schedule which means this isn't a typical EA role. You'll be at the center of a constantly shifting puzzle, which means making real calls on what gets prioritized, knowing when to protect focus time and when to make room for an unexpected opportunity. You are in charge of aligning schedules across time zones, making sure nothing falls through the cracks and keeping a complex web of commitments running. Working as part of the CEO Office alongside the Chief of Staff, you'll directly support the CEO in professional and personal matters (70%) while providing selective support to the broader Leadership Team (30%). This is a role for someone who finds satisfaction in making complex things run smoothly —and who's energized, not drained, by competing priorities and constant change. As Proxima is constantly growing, we are looking for someone with a drive to grow and stay with us for a long time. WHAT YOU WILL DO - Time & Calendar: Own the CEO's schedule, travel, and external commitments—including occasional private matters. Weigh competing priorities and make judgment calls. Anticipate conflicts before they happen. - Stakeholder Coordination: Be the connective tissue between the CEO, a fast-growing internal team and investors, board members, politicians, media, partners, etc. Strengthen relationships through thoughtful coordination and follow-through. - Execution Support: Meeting preparation, board minutes, stakeholder documentation, inbox management, expenses. The operational backbone that keeps everything moving. Provide targeted scheduling and travel support to the broader leadership team for high-priority moments. WHO YOU ARE - Highly organized with exceptional attention to detail and the ability to anticipate needs before they arise - A strong communicator with excellent written and verbal skills in English and German - Experienced in managing complex calendars, travel logistics, and confidential information with discretion - Comfortable balancing strategic priorities with day-to-day administrative tasks - Proactive, resourceful, and adaptable, thriving in a fast-paced and dynamic environment. - Skilled in using productivity tools (e.g., Google Workspace, Slack, project management platforms) INTERVIEW PROCESS - Recruiter Interview (30-60 min) - Technical Screening (30 min) - Technical Panel (3x60 min) - CEO call (30 min) At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.