Office Manager - Freiburg

WHO WE ARE Foundation models have transformed text and images, but structured data - the largest and most consequential data modality in the world - has remained untouched. Tables power every clinical trial, every financial model, every scientific experiment, every business decision. No one has built a foundation model that truly understands them. Until now. What LLMs did for language, we're doing for tables. Momentum: We pioneered tabular foundation models and are now the world-leading organization in structured data ML. Our TabPFN v2 model was published in Nature https://www.nature.com/articles/s41586-024-08328-6 and set a new state-of-the-art for tabular machine learning. Since its release, we've scaled model capabilities more than 20x, reached 3M+ downloads, 6,000+ GitHub stars, and are seeing accelerating adoption across research and industry - from detecting lung disease with Oxford Cancer Analytics https://www.oxcan.org/news/prior-labs-and-oxford-cancer-analytics-partner-to-advance-liquid-biopsy-and-clinical-decision-making-in-lung-disease to preventing train failures with Hitachi https://siliconangle.com/2025/12/01/prior-labs-debuts-tabular-ai-foundation-model-scales-10-million-rows/ to improving clinical trial decisions with BostonGene https://priorlabs.ai/case-studies/boston-gene. The hardest work is in front of us. We're scaling tabular foundation models to handle millions of rows, thousands of features, real-time inference, and entirely new data modalities - while building the infrastructure to deploy them in production across some of the most demanding industries on earth. These are open problems no one else is working on at this level. Our team: We’re a small, highly selective team https://priorlabs.ai/about of 20+ engineers and researchers, selected from over 5,000 applicants, with backgrounds spanning Google, Apple, Amazon, Microsoft, G-Research, Jane Street, Goldman Sachs, and CERN, led by Frank Hutter https://www.linkedin.com/in/frank-hutter-9190b24b/, Noah Hollmann https://www.linkedin.com/in/noah-hollmann-668b9010b/ and Sauraj Gambhir https://www.linkedin.com/in/sauraj-g/ and advised by world-leading AI researchers such as Bernhard Schölkopf and Turing Award winner Yann LeCun. We ship fast, create top-tier research, and hold each other to an extremely high bar. What’s Next: In 2025, we raised €9m pre-seed led by Balderton Capital, backed by leaders from Hugging Face, DeepMind, and Black Forest Labs. The next modality shift in AI is happening - and we're hiring the team that makes it. CORE AREAS OF IMPACT As our Internal Operations & Office Manager in Freiburg, you'll be instrumental in establishing our presence and building the foundation for our growing team. This role combines office management, executive support, and culture-building - you'll be the person who makes our Freiburg office feel like home while ensuring everything runs smoothly behind the scenes. Location: Freiburg (on-site https://share.google/4TpNs4dE7RN0g0ki1) WHAT YOU'LL DO Office Establishment & Management - Lead the setup and move of our Freiburg office - from space planning to vendor coordination - Establish office systems and processes from the ground up - Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional - Be the on-the-ground presence that keeps everything running smoothly Executive Support - Provide hands-on executive assistant support to Prior Labs' CEO https://www.linkedin.com/in/frank-hutter-9190b24b/ - Manage calendar, book travels, handle administrative tasks - Anticipate needs and proactively solve problems before they arise Culture Building - Shape the culture of our Freiburg office - Create a welcoming, productive environment that reflects our values - Plan and coordinate office events and team gatherings - Be the person who sets the tone and makes everyone's day better Operations Foundation - Build the operational infrastructure for a growing team - Create processes that will scale as we grow - Be the go-to person for office-related questions and needs WHO YOU ARE You're a hands-on, self-starter who thrives on building things from scratch. You love creating order out of chaos, take ownership naturally, and don't need to be told what to do next. You're excited by the idea of being the first operations person on the ground and shaping how things work. This role is perfect if you: - Are energized by variety and wearing multiple hats - Love the idea of building something from the ground up - Take initiative and ownership without needing direction - Enjoy being the person who makes things happen behind the scenes - Thrive in ambiguity and fast-paced environments Essential Background: - Excellent organizational and time-management skills - Strong communication skills in both German and English - Proactive, can-do attitude and willingness to tackle any task - Comfortable working independently while being collaborative - Genuine interest in startups, technology, and operations Preferred Qualifications: - Previous experience in office management, executive assistant roles, or operations - Experience working in startup or fast-paced environments - Project management experience (especially office moves or setups) LOCATION This role is based in Freiburg BENEFITS - 30 days of paid vacation + public holidays - Comprehensive benefits including healthcare, transportation, and fitness OUR COMMITMENTS - We believe the best products and teams come from a wide range of perspectives, experiences, and backgrounds. That’s why we welcome applications from people of all identities and walks of life, especially anyone who’s ever felt discouraged by "not checking every box." - We’re committed to creating a safe, inclusive environment and providing equal opportunities regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are.