Office Manager

WHO WE ARE At Proxima Fusion, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants. What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets. To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world. WHY JOIN PROXIMA FUSION - You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world. - You'll get to join and learn from an exceptional selection of accomplished and driven individuals. - Do your life’s best work and enjoy the journey. - Get to show that big things are possible in Europe when you assemble the best talent. YOUR IMPACT As our Office Manager, you will ensure that our office operations run smoothly and efficiently. You will be responsible for creating and maintaining a well functioning and pleasant office environment, while supporting team members and visitors with professionalism and care. WHAT YOU WILL DO - Own the day-to-day workplace environment across our sites. Making sure offices are welcoming, functional, safe and well-run. - Be the first point of contact for visitors & workplace needs (access, supplies, repairs etc.) - Manage and coordinate all site-related vendors and service partners (cleaning, maintenance, catering, facilities), covering scheduling, quality control, and basic contract follow-up, and flex into non-technical procurement for office and lab teams (e.g. consumables, services, logistics) whenever the organization needs extra hands. - Run office logistics end-to-end: Ordering, inventory, mail/shipping, meeting room setup, and smooth onsite support for teams. - Support moments that matter - Onboarding days, team events, all-hands meeting and small rituals that build community. - Maintain clear workplace documentation and checklists (site guides & emergency info) and continuously improve how things work. - Support moves/changes/projects like desk reconfigurations, new equipment rollouts, light refurbishments or site expansions. - Partner closely with the People, IT and lab/ops teams to keep the workplace aligned with how our teams actually operate. - Some travelling across our sites in the UK & Switzerland might be required. WHO YOU ARE - Experienced in workplace/office ops, hospitality and/or administrative roles - Strong service mindset: You enjoy making things run smoothly for others. - Organized, hands-on mentality and comfortable juggling multiple priorities. - Great communicator with vendors and teammates; proactive about spotting problems early. - German Fluent (C1) - daily communication with vendors, ordering, coordination. - English Fluent (C1) - internal communication and written updates. INTERVIEW PROCESS - Recruiter Interview (30-60 min) - Technical Screening (30 min) - Technical Panel (3x60 min) - CEO call (30 min) At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.