Senior Administrative Assistant (12 Month Contract)

1Password is growing faster than ever. We’ve surpassed $400M in ARR and we’re continuing to accelerate, earning a spot on the Forbes Cloud 100 for four years in a row and teaming up with iconic partners like Oracle Red Bull Racing and the Utah Mammoth. About 1Password At 1Password, we’re building the foundation for a safe, productive digital future. Our mission is to unleash employee productivity without compromising security by ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. We innovated the market-leading enterprise password manager and pioneered Extended Access Management, a new cybersecurity category built for the way people and AI agents work today. As one of the most loved brands in cybersecurity, we take a human-centric approach in everything from product strategy to user experience. Over 180,000 businesses, from Fortune 100 leaders to the world’s most innovative AI companies, trust 1Password to help their teams securely adopt the SaaS and AI tools they need to do their best work. If you're excited about the opportunity to contribute to the digital safety of millions, to work alongside a team of curious, driven individuals, and to solve hard problems in a fast-paced, dynamic environment, then we want to hear from you. Come join us and help shape a safer, simpler digital future. We’re looking for a detail-oriented, agile, and organized Senior Administrative Assistant to primarily support our VPs in Marketing, with occasional calendar support for Senior Directors in the Marketing org. In this role, you’ll be a key partner to Marketing leadership — ensuring schedule, communications, and strategic initiatives are executed with precision. This role requires exceptional organizational skills, high discretion, strong communication instincts, and a proactive, solutions-first mindset. This role reports to our Senior Executive Assistant; you will frequently work with and collaborate with the Marketing Operations team to support execution. This is a 12-month contract position and it is a remote opportunity within the US, specifically in the Bay Area, California. What you can expect: - Manage and prioritize the VPs' calendar across time zones, including meeting logistics, preparation, and travel coordination - Coordinate travel, expenses, and event planning - including department offsite logistics and leadership meetings - Support Marketing VPs and Sr. Directors with ad hoc scheduling and coordination needs - Prepare briefing materials, track deliverables, and follow up on action items to help drive accountability across workstreams - Draft, edit, and coordinate high-quality internal and external communications on behalf of the VPs - Help with calendar planning for Marketing rituals and operational rhythms like Town Hall and QBRs - Build strong cross-functional relationships to help represent the Marketing VPs' priorities and unblock communication - Maintain discretion and confidentiality in all aspects of your work - Provide backup support to other EAs and leadership team members as needed - You can expect to attend in-person events about once per month as part of this role. What we are looking for: - 4+ years as an Administrative Assistant, ideally within Marketing or technology orgs. Experience in a virtual or remote capacity is a plus - Experience with Google Workspace, Slack, Notion, Asana, and expense management tools. - Strong written and verbal communication skills, with an understanding of virtual communication etiquette. - Strong organizational and time management skills, with the ability to work across different time zones. - Detail-oriented with a commitment to maintaining accuracy while working remotely. - Self-motivated, disciplined, and capable of working independently with minimal supervision. - Problem-solving mindset and a proactive approach to addressing virtual challenges. - Proactive and adaptable — able to anticipate needs, pivot quickly, and navigate ambiguity with composure - Familiarity with virtual collaboration and document management tools is advantageous. - Knowledge of remote work best practices and cybersecurity considerations is a plus. USA-based roles only: The annual base salary for this role is between $98,000 USD and $137,000 USD. This posting is for an existing vacancy. Our culture At 1Password, we prioritize collaboration, clear and transparent communication, receptiveness to feedback, and alignment with our core values: keep it simple, lead with honesty, and put people first. You’ll be part of a team that challenges the status quo, and is excited to experiment and iterate in search of the best solution. That said, 1Password is not for everyone https://blog.1password.com/inside-the-culture-powering-1passwords-next-chapter/. Our work is demanding, we strive for excellence, and the pace is fast. We need people who are keen to take on challenging problems, who seek feedback to grow, and who are driven to make an impact. If you're looking for a place where you can settle into a comfortable routine, this might not be the right fit for you. We’re looking for individuals who are proven experts in their fields, as well as those who are highly adaptable, can thrive in ambiguity and through change, are curious, and above all deliver results. How we work with AI We are committed to leveraging cutting-edge technology—including AI—to achieve our mission. We also understand that thinking critically about AI in its current forms will help us create better solutions for our customers and ourselves with its future forms, which will help us continue to close the gap between security and privacy and achieve our mission. We want team members at all levels to take the approach of actively learning AI best practices, identifying opportunities to apply AI in meaningful ways, and driving innovative solutions in their daily work. Embracing the future of AI isn't just encouraged—it's an essential part of how we will be successful at 1Password. This approach extends to our hiring process—candidates are welcome to use AI tools responsibly and thoughtfully during the application process. Our approach to remote work We believe in the power of remote work, but recognize that in-person connection is important to help us achieve our mission. While we are a remote-first company, travel for in-person engagement is a part of almost all roles, and we require our employees to be ready and willing to take part. Frequency will depend on role and responsibilities, and may include, but is not limited to: annual department-wide offsites, team meetings, and customer/industry events. What we offer We believe in working hard, and rewarding that hard work through our benefits. While not an exhaustive list, here is a glance at what we currently offer: 🏝 Generous PTO policy - accrue 2.08 days per month 💖 Company-wide wellness days (1 per quarter) 🌎 Employee-led inclusion and belonging programs and ERGs 🏠 Remote-first environment 🏆 Peer-to-peer recognition through Bonusly You belong here. 1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love. Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at nextbit@agilebits.com and we’ll work to meet your needs. Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this, your talent partner would be happy to address them with you. Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law. 1Password uses artificial intelligence (AI) and machine learning (ML) technologies, including natural language processing and predictive analytics, to assist in the initial screening of employment applications and improve our recruitment process. See here https://www.ashbyhq.com/downloadables/ashby-bias-audit-08-2024.pdf for the latest third party bias audit information. If you prefer not to have your application assessed using AI/ML features, you may opt out by completing this form https://jobs.ashbyhq.com/1password/automation-notice. For additional information see our Candidate Privacy Notice https://1password.com/files/candidate-privacy-notice.pdf.