Senior Executive Assistant

At Algolia, we’re proud to be a pioneer and market leader in AI Search, empowering 17,000+ businesses to deliver blazing-fast, predictive search and browse experiences at internet scale. Every week, we power over 30 billion search requests — four times more than Microsoft Bing, Yahoo, Baidu, Yandex, and DuckDuckGo combined. In 2021, we raised $150 million in Series D funding, quadrupling our valuation to $2.25 billion. This strong foundation enables us to keep investing in our market-leading platform and serving incredible customers like Under Armour, PetSmart, Stripe, Gymshark, and Walgreens. The Senior Executive Assistant will support the R&D organization and other executives across Algolia as needed, maximizing executive effectiveness through operational excellence, strong prioritization, and clear communication. This role operates in a fast-paced, technical environment where success is measured not only by execution, but by enabling leaders to focus on the highest-impact work. The ideal candidate brings exceptional judgment, thrives in ambiguity, anticipates needs before they arise, and serves as a trusted partner to executive leaders. While the role includes traditional executive support responsibilities, it also plays an important role in improving team operations, supporting leadership cadences, and helping leaders leverage tools, automation, and efficient ways of working. The core purpose of this role is to own executive operations with a high level of quality, judgment, reliability, and discretion. Your Role Will Consist Of Complex Calendar & Priority Management Own and optimize highly complex calendars across multiple executives, balancing competing technical and business priorities Make high-judgment decisions regarding time allocation, ensuring leaders remain focused on the highest-impact work Anticipate conflicts, proactively resolve scheduling challenges, and protect executive focus time Ensure meetings are purposeful, well-prepared, and aligned to clear outcomes Partner with leaders to continuously improve how time is spent and prioritized Executive Support & Partnership Build strong working relationships with executives to understand priorities, preferences, and operating styles Provide reliable, detail-oriented support that enables leaders to operate efficiently and effectively Anticipate needs and proactively address operational gaps Develop a strong understanding of organizational goals, roadmaps, and leadership priorities Exercise sound judgment and discretion when handling sensitive information and competing priorities Leadership Operations & Operating Cadences Support core leadership team cadences, including staff meetings, planning cycles, business reviews, and recurring team rituals Coordinate logistics, prepare materials, and ensure meetings run effectively Track key action items, decisions, and follow-through to maintain momentum and accountability Help ensure leadership operating rhythms are executed consistently and effectively Cross-Functional Coordination & Communication Serve as a point of contact for internal and external stakeholders Facilitate timely and effective communication on behalf of executives Coordinate across teams to drive alignment and follow-through Track decisions, commitments, and next steps to ensure execution Help bridge communication between technical and non-technical audiences Operational Improvements & Executive Productivity Identify opportunities to improve processes, tool adoption, and team workflows Leverage AI-enabled tools, automation, and self-service workflows to improve executive productivity and reduce manual effort Promote effective use of productivity tools and approved platforms across supported leaders and teams Support implementation of lightweight systems and practices that improve efficiency without adding complexity Recommend and implement improvements to team processes and operating practices that enhance effectiveness Project & Initiative Support Provide coordination support for select initiatives and operational projects Assist with tracking progress, organizing information, and maintaining visibility into key deliverables Support cross-functional execution by helping ensure deadlines, dependencies, and follow-through are managed effectively You Might Be a Fit If You Have 6–10+ years of Executive Assistant experience, preferably supporting senior leaders in fast-growing, globally distributed organizations Proven ability to manage highly complex calendars, priorities, and competing demands with strong judgment and attention to detail Exceptional organizational and prioritization skills across multiple high-stakes workstreams Strong written and verbal communication skills, including drafting communications, summarizing discussions, and driving clarity across stakeholders A proactive, high-reliability mindset with the ability to anticipate needs and follow through consistently High levels of professionalism, discretion, and sound judgment when handling confidential information Experience supporting leadership team operations, planning processes, or executive cadences Proficiency with Google Workspace, Slack, Zoom, Navan, Jira, Confluence, and modern AI/LLM tools Nice to Have Experience supporting Engineering, Product, or other technical leaders Experience operating in fast-paced SaaS or technology environments Strong business and technical curiosity with the ability to quickly learn new concepts and systems Experience leveraging AI, automation, and productivity tools to improve workflows and executive effectiveness Algolia does not discriminate on the basis of race, color, religion, sex, age, national origin, military status, veteran status, disability status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. The annual base salary compensation range for this role reflects market pay data within this location. The exact compensation offered for this role may vary depending on specific location and job-related knowledge, technical skills, and experience; and is only one part of our Total Rewards philosophy to compensate and recognize employees for their work. Base Salary Pay Range €57.000—€65.000 EUR FLEXIBLE WORKPLACE STRATEGY: Algolia’s flexible workplace model is designed to empower all Algolians to fulfill our mission to power search and discovery with ease. We place an emphasis on an individual’s impact, contribution, and output, over their physical location. Algolia is a high-trust environment and many of our team members have the autonomy to choose where they want to work and when. We have a global presence with offices in Paris, NYC, London, Sydney and Bucharest, however we also offer many of our team members the option to work remotely either as fully remote or hybrid-remote employees. Positions listed as "Remote" are only available for remote work within the specified country. Positions listed within a specific city are only available in that location - depending on the role it may be available with either a hybrid-remote or in-office schedule. WE’RE LOOKING FOR SOMEONE WHO CAN LIVE OUR VALUES: GRIT - Problem-solving and perseverance capability in an ever-changing and growing environment. TRUST - Willingness to trust our co-workers and to take ownership. CANDOR - Ability to receive and give constructive feedback. CARE - Genuine care about other team members, our clients and the decisions we make in the company. HUMILITY - Aptitude for learning from others, putting ego aside. We’re looking for talented, passionate people to help build the world’s best search and discovery technology. We value autonomy, diversity, and collaboration. We’re committed to creating an inclusive workplace where everyone is respected and supported—regardless of race, age, ancestry, religion, sex, gender identity, sexual orientation, marital status, color, veteran status, disability, or socioeconomic background. IMPORTANT NOTICE FOR CANDIDATES - Recruitment Fraud Notice We’ve recently seen an increase in recruitment scams targeting job seekers. To help protect yourself, please keep the following in mind: Our open positions may appear on third-party job boards, but the best way to apply safely is directly through our careers page. All genuine communication from Algolia will come from an @algolia.com email address. If you receive an email from someone claiming to work at Algolia who does not have an @algolia.com email address, please do not respond or share any personal information. We’ll never ask for payments, purchases, or financial details during the hiring process. READY TO APPLY? If you share our values and our enthusiasm for building the world’s best search & discovery technology, we’d love to review your application!